One of the world's oldest and most respected investment management firms.
Job duties
Facility upkeep and maintenance
Vendor relations and management
Safety, security, and ergonomics
Associate services (e.g., convenience benefits, transportation)
Visitor services (e.g., reception, visitor experience)
Client and internal event coordination
Meeting and food service logistics
Crisis management and business continuity planning at the local site
Space planning and move coordination
Mailroom operations
Overseeing leasing processes and managing relationships with building management
Organizing site-wide events to promote associate engagement and office camaraderie
Procuring office supplies and equipment
Partners with site leadership and senior Office Services management to set service standards and protocols.
Develops and manages the site’s operating budget.
Demonstrates a willingness and capability to expand contributions and influence over time.
Engages in business planning and strategic discussions within Office Services, often spearheading department or regional initiatives.
Collaborates with site leadership to evaluate, recommend, and address urgent safety/security concerns or significant business events (e.g., crisis management, continuity planning, leadership meetings).
Works alongside senior business leaders at the local and regional levels to shape the strategic direction of Office Services in the region.
Manages site-specific projects and oversees vendors impacting office setup and overall productivity.
Required Skills
Exhibits strong skills in planning and managing the work of others effectively.
Shows the ability to establish relationships and influence senior business leaders on strategic matters.
Possesses excellent vendor management skills, coordinating activities among external parties (such as vendors, landlords, consultants, and regulatory authorities) as well as internal teams (e.g., Investment Group, Legal, Risk).
Capable of leading and managing cross-functional projects involving multiple teams and departments.
Communicates effectively, both in writing and verbally, with a diverse range of associates, senior leaders, and external stakeholders.
Proactively identifies issues and offers solutions for complex and wide-ranging challenges.
Demonstrates the ability to plan and coordinate processes, collaborating across diverse groups to ensure timely completion of work.
Exercises sound judgment in addressing highly complex issues.
Provides professional, service-oriented support, fostering strong rapport with internal and external contacts.