International event agency, which produces and manages events for luxury, fashion, beauty, and lifestyle brands
➢ Project Manager
The Project Manager plays a key leadership role, focusing on the efficient and effective completion of projects. All tasks related to event production and operations must be approached with initiative.
Responsibilities include:
Thoroughly understanding the client’s brief to define the project scope and objectives.
Effectively communicating the client’s brief to the project team.
Collaborating with the project team, including in-house Designers and the Production Director, to draft a proposal that aligns with the project’s scope and objectives.
Planning project resources, schedules, and budgets.
Managing budgets and controlling costs in accordance with budget guidelines.
Providing consistent updates to stakeholders, detailing progress and any necessary adjustments.
Handling client contracts as required.
Overseeing supplier contracts by delegating tasks and ensuring expected deliverables are clearly communicated.
Allocating tasks to Assistant Project Managers.
Summarizing final costs and preparing billing for clients.
Evaluating project performance to identify areas for improvement and implementing corrective measures as needed.
➢ Building and Strengthening Relationships
Cultivate strong partnerships with clients, suppliers, business partners, and team members.
➢ Team Management
Supervise and guide Assistant Project Managers.
Job Qualifications and Requirements :
A minimum of 3 years’ experience in event production and management.
Proficient in MAC systems and MS Office applications.
Native or bilingual proficiency in Japanese, with full professional proficiency in English.
Strong interpersonal skills to interact effectively with individuals at all levels, including clients, suppliers, business partners, supervisors, colleagues, and subordinates.
Exceptional communication and comprehension abilities, such as clear and logical explanation, proper timing and manner of communication, understanding key points, and empathizing with others' perspectives.
Skilled in multitasking, prioritization, and time management.
Proficient in information gathering, including web searches, and capable of analyzing gathered data.
In-depth knowledge and a genuine passion for the events and luxury industries.
A visionary thinker with strong attention to detail.
Creative with refined aesthetic judgment.
Positive and proactive with a can-do attitude.
Self-motivated, able to work independently, and an excellent team player.
Goal-oriented with a flexible approach to challenges.
Calm under pressure, with the ability to assess situations and make optimal decisions.
Capable of reporting and presenting findings effectively.
Trustworthy in handling confidential information with the highest discretion.
Driven by a desire for continuous learning and improvement.
Comfortable and proficient in a fast-paced work environment.